Add meeting notes for July 9th, 2026

notes/_posts/2026-07-09-notes.md

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+---
+layout: notes
+attendees: 'Ethan Espie, Nat Henry, Stephen Mangum, Stephanie May, Karsten Vennemann, Reily Love, Jude Restis'
+location: 'Seattle Climate Innovation Hub, 1215 4th Ave 15th Floor, Seattle WA 98101'
+time: 5:00 pm
+---
+
+## Meeting agenda
+
+1. Zulip vs Discord vs Slack
+2. Fall meetings
+3. Stephen in Fall
+4. Board
+5. Website
+6. Spring Fling
+7. Action items
+
+
+## 1. Zulip vs Discord vs Slack
+
+17 responses to the survey; 15% in favor of migrating, 15% in favor of sticking with Slack, the rest with no strong opinion regarding Zulip, Discord, or other Slack alternatives; no clear winner emerged, so we recommend staying with Slack.
+
+Motion passed unanimously to establish a private board-only Google group. There was additional conversation about which discussions are best suited for email rather than Slack; for example, Slack conversations cannot be exported. The current Google group remains open to all.
+
+
+## 2. Fall meetings
+
+We still have Bloedel Hall reserved through winter quarter. Beyond that we need a new location. Consensus is we prefer a location on the UW Campus, but we need a UW affiliate to book the room.
+
+We also discussed cross-posting information from the website to the Meetup page.
+
+Unanimously approved: create a workflow for updating monthly meeting agendas.
+
+## 3. Presidential succession
+
+Stephen (VP) will take over as acting president for several months in the fall while Nat is out on leave.
+
+## 4. Board
+
+The next board elections are in January; the president position will be up for election.
+
+## 5. Website
+
+The website has a lot of technical debt, with an aging codebase and deprecated features.
+
+Stephanie is planning a website refresh. The refreshed site structure will present a slimmed-down version of the following information:
+
+1. Community (entry/participation)
+2. Events (flings): this should be preserved
+3. Projects (website, BBoxFinder)
+4. Governance/org details
+5. Historical record
+
+Possible options for rewriting the website include:
+
+- Stick with Jekyll
+- Eleventy: everything written in markdown
+- Hugo
+- Astro
+
+Consensus is to move forward with **Eleventy** provided it can support key features like an embedded locator map. It will be the easiest for member volunteers to edit.
+
+Historical website content will be archived.
+
+## 6. Spring Fling
+
+The Spring Fling will likely happen in March; Ethan will assist with initial planning. Next steps will be to follow up with current UW students to help find a location.
+
+## 7. Action items
+
+- **All** should reach out to UW affiliates willing to book a room in their department
+- **Stephen** will take over as acting president in September and October while Nat is out on leave
+- **Ethan** will Follow up with current UW students to help find a location for the Spring Fling
+- **Stephanie** will stand up a prototype and post a plan for the new website
+- **Ethan** will assist with initial planning for the Spring Fling